Invitation and information for companies and sponsors

This year's Annual Meeting of the German Medical Library Association (AGMB) will take place from September 16 to 18, 2024 at the Women's Clinic of the University Medical Center Mainz, Langenbeckstr. 1, Building 102, 55131 Mainz.

It bears the motto

"AGMB 2024: Shaping the Change - Health information efficient.digital.innovative"

(AGMB 2024: Den Wandel steuern - Medizininformation effizient.digital.innovativ).

On behalf of the AGMB e.V., we cordially invite you and your company to the accompanying trade exhibition and presentations.

Venue

The conference will be held in an auditorium, seminar rooms and the associated corridors on the first floor of the Women's Clinic (Building 102) of the Mainz University Medical Center. The conference office and the area for the exhibitor stands will be located in the corridor in front of the lecture halls. An area for 20 exhibitor stands (1.2 m x approx. 2 m) and the catering stations for refreshments during the breaks will be provided. The all-inclusive stand fee is 1.365 euros plus 19% VAT. For detailed information on the space available, please refer to the floor plan.

The presentations and product reviews will take place in the large lecture hall. Poster exhibition and catering will take place in one of the seminar rooms. Further events and workshops will take place in the PC pool of the Departmental Library of University Medicine (Building 304). The lecture halls and rooms are equipped with projectors, a PC and access to the Internet.

Further information on the premises can be found on the floor plan.

The organization of the exhibition, including the allocation of stands and appointments for the product presentations, is carried out by the Departmental Library of University Medicine.

Product Reviews

In addition to the opportunity of renting a stand space, on Tuesday, you will have the opportunity to present your products and developments to the conference guests in a twenty-minute Product Review (fee: 735 EUR plus 19% VAT each). Once again, this year, no other events at the conference will take place during these periods reserved for company presentations, apart from refreshments during the breaks.
Overview Product Reviews

You may also represent your company as “Walking Agent” without a booth. If you decide to choose this option, please register as “Walking Agent”. You will be charged a fee of 368 EUR plus 19% VAT per agent.

We invite you to become a sponsor!

Independently of the above-mentioned possibilities to present your company at the conference, targeted sponsoring by means of company branding or company logo is also possible. For example, you can provide advertising materials for the conference bags, advertise in the conference proceedings as well as with the help of company posters in the conference rooms or contribute to the costs of the break catering. Likewise, your own individual sponsorship ideas can be considered. Please contact us with any questions or suggestions in this regard. Prices and services are included in the sponsoring concept. All prices quoted are exclusive of the statutory value-added tax of 19%.

The main sponsor has the right to choose their booth location first until February 16, 2024. After this date, allocation of booths will be on a first come, first served basis, according to the respective preferences indicated on the registration form.

Billing

The AGMB board will manage all billing. Your booking information will be forwarded to Dr. Miriam Albers, Treasurer of the AGMB. Please note that the invoice will only be issued after personal registration of the company employees for the conference, which will be activated in June 2024.

Registration

If you wish to participate in this year's Annual Meeting with a booth, a Product Review or as a Walking Agent, please register using the registration form and inform us of any special requests by April 30, 2024 at the latest. If you are registering for a product review, we also ask you to send an abstract for the conference program to Mrs Gimpl-Häckelmann by April 30, 2024.

Cancellation Policy

Please note that in the case of cancellation of a booked booth or product review before June 30, 2024, 50% of the fee will be billed. After this date, the full amount is due and will be billed.

Contact

The local organizing committee at Mainz will be responsible for booth allocation, product review scheduling and sponsorship.

Your contact person for questions regarding registration as well as for any technical questions is Mrs. Kerstin Gimpl-Häckelmann, e-mail: agmb@ub.uni-mainz.de  / phone: +49 (0) 6131 39 29398.

We are very much looking forward to seeing you in Mainz in September 2024.

Best regards

Kerstin Gimpl-Häckelmann and all the local organizing committee at Mainz

Please register to participate in this year's Annual Meeting of the AGMB by using the registration form linked below. The order of registrations decides on the allocation of the stands. Registrations must be received by April 30, 2024. If you book a product review, the deadline for the submission of an abstract, as well, is April 30, 2024.

Registration form

All booths have identical sizes of 1.2 m x 2 m. The respective stand areas are marked in the
floor plan. The standard equipment consists of a table (1.20 m x 0.60 m) and two chairs. One partition wall (width 1 m) per stand can be requested free of charge in the registration form. Please note, however, that stand space is limited. The price per stand is 1.365 EUR plus 19% VAT.

Access to the internet via Wi-Fi and power supply (220 V AC) is included in the booth fee. If you need more than one connection, please indicate the number and state the purpose of additionally required connections in the registration form.

For the participation of company employees, please register by name using the registration form for participants, which will be available at the beginning of June. The participation of company employees will be charged with 80 EUR plus 19% VAT per person.

The trade exhibition will take place in the conference building with 20 stands on the first floor of the Women's Clinic (Building 102) at Langenbeckstr. 1, 55131 Mainz. The building is accessible 24 hours a day.

Map of the Mainz University Medical Center

For deliveries, you can use the access road to the site via Langenbeckstraße. There are limited parking facilities on the grounds of the University Medical Center. You will find paid parking garages both on the grounds (access next to building 704/706) and in front of it (access via Am Römerlager).

Unfortunately, it is not possible to deliver material to the University Medical Center Library in advance. Parcels can be delivered on Monday, 16.09.24, from 07:30 a.m. to 12:00 to Langenbeckstr. 1, Building 102, 55131 Mainz. If you have any queries, please use the following telephone number: +49 (0) 6131 39 29398.

You may start setting up your booth at 7:30 a.m. on September 16, 2024. Dismantling of the booths may not start before 11 a.m. on Wednesday 18, 2024. The booths have to be cleared by 4 p.m.

There will be a guarded cloakroom during conference sessions next to the conference office where you may drop off your coats and your luggage. Library staff will be present at the office throughout all conference activities. If you have any valuable booth material that you would like to have locked overnight, please contact the local organizing committee. Please keep in mind that the University Medical Center Mainz cannot be held liable for any loss, theft or other damages.

Free catering will be provided by the organizer during the coffee breaks from Monday to Wednesday and during the lunch break on Tuesday. There is also a bistro in the conference building.